Our recommendation
Why we recommend mary.
Rare breadth, and unusually useful for a trades or property client. At Boiler Medic she held the engineer schedule and the sales ledger at the same time — coordinating bookings for gas safety inspections, repairs and leak investigations while processing invoices, chasing payments and reconciling in Xero and Commusoft. Very few virtual assistants do both ends of that, and it is exactly the pairing a small trades business needs when it cannot justify two hires.
Around it sits fifteen years of outbound work into six English-speaking markets and hands-on property management support covering CMA reports, lease drafting, tenant screening and arrears chasing. Best suited to those client in trades, property maintenance or B2B services who wants one person holding scheduling, invoicing and outbound together.
mary’s day against yours
Your hours, in mary’s time.
mary is based in the Philippines. Pick your time zone to see your working day, 8 AM to 6 PM, on their clock.
Lit squares are working hours. Grey squares are night on that clock.
The assessment
English and writing
Nineteen years serving customers in the UK, Ireland, the US, Canada, Australia and New Zealand, which is a wider range of English-speaking markets than anyone else on the roster has worked. At Boiler Medic her written output was tenant, landlord and letting-agent correspondence alongside invoicing, quotes and payment chasing, where the wording has to be both clear and commercially careful. Filipino is her native language and English is fluent in writing and speech.
Remote readiness
She has worked remotely since 2010, when she began freelancing on Upwork, and every role since has been remote for an overseas client. The Boiler Medic role is the one to put in front of a nervous client: coordinating a UK engineer schedule from the Philippines means holding a roughly eight-hour offset while the jobs are live and customers are waiting. She has also prospected the Australian market for Clientele Solutions, which is the opposite offset. Time zones are a solved problem for her rather than a risk to manage.
Cultural fit
Nineteen years with no sign of narrowing. She has done cold calling, telesales, lead validation, database gathering, appointment setting, CRM management, property management support and, most recently, service dispatch and accounts receivable. Campaign subjects run from photocopiers and janitorial services to solar energy, insurance, business grants and loans. That is a person who learns a new product and gets on with it rather than needing the perfect brief. She also led a team at Telus early in her career, so supervision is not unfamiliar ground.
English and writing
Nineteen years serving customers in the UK, Ireland, the US, Canada, Australia and New Zealand, which is a wider range of English-speaking markets than anyone else on the roster has worked. At Boiler Medic her written output was tenant, landlord and letting-agent correspondence alongside invoicing, quotes and payment chasing, where the wording has to be both clear and commercially careful. Filipino is her native language and English is fluent in writing and speech.
Remote readiness
She has worked remotely since 2010, when she began freelancing on Upwork, and every role since has been remote for an overseas client. The Boiler Medic role is the one to put in front of a nervous client: coordinating a UK engineer schedule from the Philippines means holding a roughly eight-hour offset while the jobs are live and customers are waiting. She has also prospected the Australian market for Clientele Solutions, which is the opposite offset. Time zones are a solved problem for her rather than a risk to manage.
Cultural fit
Nineteen years with no sign of narrowing. She has done cold calling, telesales, lead validation, database gathering, appointment setting, CRM management, property management support and, most recently, service dispatch and accounts receivable. Campaign subjects run from photocopiers and janitorial services to solar energy, insurance, business grants and loans. That is a person who learns a new product and gets on with it rather than needing the perfect brief. She also led a team at Telus early in her career, so supervision is not unfamiliar ground.
Software they already use
- XeroAccounting
- Google Ads
Skills
- Service Coordination
- Engineer Scheduling
- Dispatch
- Appointment Setting
- Booking Management
- Invoicing
- Accounts Receivable
- Payment Reconciliation
- Outbound Lead Generation
- Cold Calling
- Telesales
- Telemarketing
- Lead Validation
- Lead Qualification
- CRM Management
- Pipeline Tracking
- Property Management Support
- Comparative Market Analysis
- Lease Administration
- Tenant Screening
- Arrears Management
- Tenant and Landlord Communication
- Contract Administration
- Data Entry
- Team Leadership
- Commusoft
- HubSpot CRM
- Facebook Ads
- YouTube Ads
Résumé
If you hire mary
You pay us one flat fee from $1,500, once, and pay mary $7–8 an hour directly. Replacements are free for up to a year, depending on the plan.
See the plans